Front of House & Office Coordinator

Permanent,  35 hours per week

Mon–Thurs 8:30am–4:30pm, Fri 8:30am–1:00pm.

£25,000 per annum

Job Purpose:

As the first point of contact for visitors, clients and colleagues, you will play a key role in creating a professional, welcoming, and efficient office environment. Alongside managing reception, you will coordinate meetings and office events, support day-to-day office operations, and provide administrative assistance across the business, including Health & Safety, HR and Recruitment.

Key responsibilities:

  • Deliver a professional front of house service by welcoming visitors, managing incoming calls, coordinating meeting rooms, and arranging refreshments and lunches to ensure a positive experience for guests and staff.
  • Coordinate internal meetings, office events and day-to-day office operations, including managing supplies, handling post, liaising with contractors, coordinating office maintenance, and ensuring the office runs efficiently.
  • Provide administrative support across the business, including Health & Safety, HR and Recruitment, through document preparation, data entry, record keeping, maintaining compliance documentation, supporting GDPR processes and advertising vacancies across recruitment platforms & social media.
  • Maintain accurate records and prepare reports to support business operations and compliance requirements.
  • Undertake general administrative duties and provide support across the wider business as required.

Essential Criteria:

  • Minimum of 6 months experience in a reception, front of house, office, or customer service role.
  • 5 GCSEs Grade C or above including English Language and Mathematics or equivalent.
  • Confident using Microsoft Office applications, including Outlook, Word, Excel and Teams.
  • Good written & verbal communication skills, including the ability to prepare documents and communicate professionally by email.
  • High degree of accuracy
  • Customer service focused with attention to detail
  • Highly organised with excellent time management skills and the ability to prioritise a varied workload.
  • Ability to work independently & use initiative
  • Ability to be flexible and adaptable in a busy environment

Desirable Criteria:

  • Experience using social media platforms in a professional setting or confidence in creating and posting business content.
  • Experience supporting HR, Recruitment or Health & Safety administration.
  • Access to a vehicle for work purposes

Application:

For more information, or a full job description/person specification, please contact the Human Resources Department Tel: (028) 9032 5835 or email: recruit@brysongroup.org

Application packs are downloadable from https://bryson.getgotjobs.co.uk/home, where there is also the option to apply online.

Closing date for receipt of completed applications is:

Wednesday 22nd July at 5pm